--- title: "Web Portal 2.0: Filtering and Sorting the Reports List" description: Filtering Rules Filter by Name Filter by Inspection Date Filter by Author Name  Grouping Reports Searching Reports Sorting Reports   Filtering Rules Searches for any of the specified text within this --- [Skip to content](https://knowledge.goreport.com/knowledge/filtering-and-sorting#main-content) - New Customer Onboarding Show submenu for New Customer Onboarding - RICS Customers Training - Smart Library Training - Knowledge base - Support Open main navigation Close main navigation - New Customer Onboarding Show submenu for New Customer Onboarding - RICS Customers Training - Smart Library Training - Knowledge base - Support Hello. How can we help you? - There are no suggestions because the search field is empty. 1. [Knowledge Base](https://knowledge.goreport.com/knowledge?hsLang=en) 2. [GoReport How To](https://knowledge.goreport.com/knowledge/goreport-how-to?hsLang=en) 3. [Web Portal 2.0](https://knowledge.goreport.com/knowledge/goreport-how-to?hsLang=en#web-portal-2-0) # Web Portal 2.0: Filtering and Sorting the Reports List The filtering functionality on the GoReport web portal has been designed to make it easier for you to work with large volumes of data. Having the ability to filter reports allows you to display only the information relevant to you by using the filter column and search bar. [Filtering Rules](https://knowledge.goreport.com/knowledge/filtering-and-sorting#Filtering-Rules) [Filter by Name](https://knowledge.goreport.com/knowledge/filtering-and-sorting#Filter-by-name) [Filter by Inspection Date](https://knowledge.goreport.com/knowledge/filtering-and-sorting#Filter_By_Inspection_Date) [Filter by Author Name](https://knowledge.goreport.com/knowledge/filtering-and-sorting#Filter-by-Author) [Grouping Reports](https://knowledge.goreport.com/knowledge/filtering-and-sorting#Grouping-the-data) [Searching Reports](https://knowledge.goreport.com/knowledge/filtering-and-sorting#Search-for-reports) [Sorting Reports](https://knowledge.goreport.com/knowledge/filtering-and-sorting#Sorting)   **Filtering Rules** | **Contains** | Searches for any of the specified text within this field. In this example, it searches for reports that contain the word Road in the Report Name field. | ![](https://knowledge.goreport.com/hs-fs/hubfs/image-png-Nov-16-2023-03-28-21-8948-PM.png?width=287&height=172&name=image-png-Nov-16-2023-03-28-21-8948-PM.png) | | --- | --- | --- | | **Not Contains** | Searches for reports that do NOT have any of the specified words or within this field. In this example, it searches for reports that DO NOT contain the word Road in the Report Name field. | ![](https://knowledge.goreport.com/hs-fs/hubfs/image-png-Nov-16-2023-03-36-25-4640-PM.png?width=170&height=177&name=image-png-Nov-16-2023-03-36-25-4640-PM.png) | | **Equals** | Searches for reports that have this specific text ONLY. In this example, it searches for reports that ONLY contains the word Road in the Report Name field. | ![](https://knowledge.goreport.com/hs-fs/hubfs/image-png-Nov-16-2023-03-37-03-2792-PM.png?width=282&height=160&name=image-png-Nov-16-2023-03-37-03-2792-PM.png) | | **Not equal** | Searches for reports that do NOT have this specific text. In this example, it searches for reports that DO NOT only contain the word Road in the Report Name field. | ![](https://knowledge.goreport.com/hs-fs/hubfs/image-png-Nov-16-2023-03-37-26-7681-PM.png?width=295&height=160&name=image-png-Nov-16-2023-03-37-26-7681-PM.png) | | **Starts with** | Searches for reports that begin with this specific text. In this example, it searches for reports that have a report name that begins with Road in the Report Name field. | ![](https://knowledge.goreport.com/hs-fs/hubfs/image-png-Nov-16-2023-03-37-50-2898-PM.png?width=292&height=176&name=image-png-Nov-16-2023-03-37-50-2898-PM.png) | | **Ends with** | Searches for reports that end with this specific text. In this example, it searches for reports that have a report name that ends with Road in the Report Name field. | ![](https://knowledge.goreport.com/hs-fs/hubfs/image-png-Nov-16-2023-03-38-13-0407-PM.png?width=291&height=175&name=image-png-Nov-16-2023-03-38-13-0407-PM.png) | | **Blank** | Searches for reports that have no text in this field. | ![](https://knowledge.goreport.com/hs-fs/hubfs/image-png-Nov-16-2023-03-38-38-7901-PM.png?width=287&height=138&name=image-png-Nov-16-2023-03-38-38-7901-PM.png) | | **Not blank** | Searches for reports that have text in this field. | ![](https://knowledge.goreport.com/hs-fs/hubfs/image-png-Nov-16-2023-03-39-01-4444-PM.png?width=287&height=135&name=image-png-Nov-16-2023-03-39-01-4444-PM.png) | - To view the filter menu, select the **Filter Icon** or the **Filter tab**. ![filter icon and filter tab](https://knowledge.goreport.com/hs-fs/hubfs/image-png-May-07-2024-05-04-17-8085-PM.png?width=688&height=382&name=image-png-May-07-2024-05-04-17-8085-PM.png)  **Filter by Name** •    In the **Filter by Name** section, you have the option to choose which 'Rule' is applied to the filter. In the example below, we have applied the Rule "Starts with" and selected the number "5". This means that the filter will display any reports that have a report name that starts with the number "5". **Note:** The filters are applied to the Report list in **real time.** ![filters dropdown](https://knowledge.goreport.com/hs-fs/hubfs/image-png-May-08-2024-06-50-12-4555-AM.png?width=688&height=384&name=image-png-May-08-2024-06-50-12-4555-AM.png) - A filter icon will appear beside the column name when a filter is applied. **![filters icon](https://knowledge.goreport.com/hs-fs/hubfs/image-png-May-07-2024-05-13-52-4438-PM.png?width=688&height=385&name=image-png-May-07-2024-05-13-52-4438-PM.png)** - Using the dropdown list you can easily change the **Rule** that is applied to the field. ![filters dropdown](https://knowledge.goreport.com/hs-fs/hubfs/image-png-May-06-2024-06-38-54-6142-PM.png?width=688&height=386&name=image-png-May-06-2024-06-38-54-6142-PM.png) - The number of filters that have been applied to the Reports List is shown at the top of the screen. ![filters icon](https://knowledge.goreport.com/hs-fs/hubfs/image-png-May-06-2024-06-40-00-6743-PM.png?width=688&height=384&name=image-png-May-06-2024-06-40-00-6743-PM.png) - To remove this specific filter simply select **Reset.** ![reset button](https://knowledge.goreport.com/hs-fs/hubfs/image-png-May-07-2024-05-15-23-2663-PM.png?width=688&height=384&name=image-png-May-07-2024-05-15-23-2663-PM.png) - Alternatively you can clear ALL filters by selecting the **Remove Filters** icon. ![cancel filters button](https://knowledge.goreport.com/hs-fs/hubfs/image-png-May-06-2024-06-37-05-7620-PM.png?width=688&height=385&name=image-png-May-06-2024-06-37-05-7620-PM.png) **Note:** Name, Reference and Notes all use this type of filter. **Filter by Inspection Date** In the **Filter by Inspection Date** section, you have the option to choose which 'Rule' is applied to the filter. In the example below, we have applied the Rule "In Range" and selected the dates ranging from 06/02/2023 to 31/08/2023. This means that the filter will display all reports that have inspection dates within the date range specified. ![filters range](https://knowledge.goreport.com/hs-fs/hubfs/image-png-May-06-2024-06-53-41-5710-PM.png?width=688&height=382&name=image-png-May-06-2024-06-53-41-5710-PM.png) - To remove this filter simply select **Reset.** ![reset button](https://knowledge.goreport.com/hs-fs/hubfs/image-png-May-06-2024-06-54-48-7546-PM.png?width=688&height=382&name=image-png-May-06-2024-06-54-48-7546-PM.png) **Note:** Created, Last Modified, Due Date, Data Capture Created and Data Capture Modified all use this type of filter. **Filter by Author Name** In the **Filter by Author Name** section, unselect the authors you do not want to appear on the list. - The report list will only show reports by the authors that are selected. ![filters dropdown](https://knowledge.goreport.com/hs-fs/hubfs/image-png-May-06-2024-07-03-03-4636-PM.png?width=688&height=383&name=image-png-May-06-2024-07-03-03-4636-PM.png) - To remove this filter simply select **Reset.** ![reset button](https://knowledge.goreport.com/hs-fs/hubfs/image-png-May-06-2024-07-05-27-5926-PM.png?width=688&height=383&name=image-png-May-06-2024-07-05-27-5926-PM.png) **Note:** Tags, Status, Data Capture, Data Capture Status, Data Capture Source, Author E-mail and Author Initials all use this type of filter. - Alternatively, filters can be accessed by selecting the the horizontal lines beside each column heading. ![filters selection button](https://knowledge.goreport.com/hs-fs/hubfs/image-png-May-08-2024-07-12-00-9242-AM.png?width=688&height=383&name=image-png-May-08-2024-07-12-00-9242-AM.png) - Within this menu you can also pin the column, change the column size and group data. (see grouping reports below) ![filters dropdown](https://knowledge.goreport.com/hs-fs/hubfs/image-png-May-06-2024-07-14-35-1182-PM.png?width=688&height=385&name=image-png-May-06-2024-07-14-35-1182-PM.png) **Grouping Reports** - To group the data simply select **'Group by Author Name'.** ![filters grouping](https://knowledge.goreport.com/hs-fs/hubfs/image-png-May-06-2024-07-18-32-7156-PM.png?width=688&height=385&name=image-png-May-06-2024-07-18-32-7156-PM.png) - Data can also be grouped within the **Columns** tab. ![columns tab](https://knowledge.goreport.com/hs-fs/hubfs/image-png-May-06-2024-07-21-08-4359-PM.png?width=688&height=383&name=image-png-May-06-2024-07-21-08-4359-PM.png) - Select the icon beside the column name and drag and drop it to the **Row Groups** area (as shown below). ![filters drag and drop](https://knowledge.goreport.com/hs-fs/hubfs/image-png-May-08-2024-07-18-48-6661-AM.png?width=688&height=382&name=image-png-May-08-2024-07-18-48-6661-AM.png) - The data has been grouped by Author Name. ![row groups](https://knowledge.goreport.com/hs-fs/hubfs/image-png-May-06-2024-07-26-17-8930-PM.png?width=688&height=382&name=image-png-May-06-2024-07-26-17-8930-PM.png) - To remove the grouping select the **X** icon beside the column name. ![x button](https://knowledge.goreport.com/hs-fs/hubfs/image-png-May-06-2024-07-28-56-1422-PM.png?width=688&height=382&name=image-png-May-06-2024-07-28-56-1422-PM.png) **Searching Reports** At the top of the web portal, you will find a **Search Reports** icon. - Select the **icon** to reveal the search bar.  ![search magnifying glass](https://knowledge.goreport.com/hs-fs/hubfs/image-png-May-06-2024-07-30-33-6568-PM.png?width=688&height=382&name=image-png-May-06-2024-07-30-33-6568-PM.png) - Simply type in the name of the report and the results will display **any** reports that match this search. ![search bar](https://knowledge.goreport.com/hs-fs/hubfs/image-png-May-06-2024-07-32-11-2245-PM.png?width=688&height=383&name=image-png-May-06-2024-07-32-11-2245-PM.png) - Select **X** to remove the search filter and close the search bar. ![x button](https://knowledge.goreport.com/hs-fs/hubfs/image-png-May-06-2024-07-34-59-0710-PM.png?width=688&height=383&name=image-png-May-06-2024-07-34-59-0710-PM.png) **Sorting Reports** - You can sort the reports list in either ascending or descending order based on the report name. - Simply select the column name to sort the data. ![sorting by name](https://knowledge.goreport.com/hs-fs/hubfs/image-png-May-06-2024-07-38-56-4560-PM.png?width=688&height=384&name=image-png-May-06-2024-07-38-56-4560-PM.png) - [Digital Transformation](https://knowledge.goreport.com/knowledge/digital-transformation?hsLang=en) - [Getting Started with GoReport](https://knowledge.goreport.com/knowledge/getting-started-with-goreport?hsLang=en) - [GoReport How To](https://knowledge.goreport.com/knowledge/goreport-how-to?hsLang=en#main-content) - [iOS App](https://knowledge.goreport.com/knowledge/goreport-how-to?hsLang=en#ios-app) - [Web Portal](https://knowledge.goreport.com/knowledge/goreport-how-to?hsLang=en#web-portal) - [Web Portal 2.0](https://knowledge.goreport.com/knowledge/goreport-how-to?hsLang=en#web-portal-2-0) - [Android App](https://knowledge.goreport.com/knowledge/goreport-how-to?hsLang=en#android-app) - [Sava Partnership](https://knowledge.goreport.com/knowledge/sava-partnership?hsLang=en) - [The Future of Surveying](https://knowledge.goreport.com/knowledge/the-future-of-surveying?hsLang=en#main-content) - [RICS Young of Surveyor of the Year](https://knowledge.goreport.com/knowledge/the-future-of-surveying?hsLang=en#rics-young-of-surveyor-of-the-year) - [Digital as part of your Surveying career](https://knowledge.goreport.com/knowledge/the-future-of-surveying?hsLang=en#digital-as-part-of-your-surveying-career) - [Industry support in growing your career](https://knowledge.goreport.com/knowledge/the-future-of-surveying?hsLang=en#industry-support-in-growing-your-career) - [Creator](https://knowledge.goreport.com/knowledge/creator?hsLang=en#main-content) - [GoReport Creator Overview](https://knowledge.goreport.com/knowledge/creator?hsLang=en#goreport-creator-overview) - [GoReport Creator - How To](https://knowledge.goreport.com/knowledge/creator?hsLang=en#goreport-creator-how-to) - [GoReport Creator Examples](https://knowledge.goreport.com/knowledge/creator?hsLang=en#goreport-creator-examples) - [GoReport in Action](https://knowledge.goreport.com/knowledge/goreport-in-action?hsLang=en) - [Contact Us](https://knowledge.goreport.com/knowledge/contact-us?hsLang=en) - [Web Portal 2.0](https://knowledge.goreport.com/knowledge/web-portal-2-0?hsLang=en) - New Customer Onboarding - Knowledge base - Support Copyright © 2026, GoReport